Email Setup
A guide to setting up emails:
Gmail App (iPhone)
To add your Google Workspace email to the Gmail app on an iPhone:
1. Open the App Store and download the Gmail app.
2. Open the Gmail app.
3. Tap “Sign in,” select “Google,” and tap “Continue” to allow Gmail to use “google.com” for sign-in.
4. Enter your Google Workspace email address and tap “Next.”
5. Enter your password and tap “Next.”
6. Follow any additional prompts, such as two-factor authentication, if enabled.
Gmail App (Android)
To set up your Google Workspace email in the Gmail app on an Android device:
1. Open the Gmail app.
2. Tap the menu icon (three horizontal lines) and select “Settings.”
3. Tap “Add account” and choose “Google.”
4. Enter your Google Workspace email address and tap “Next.”
5. Enter your password and tap “Next.”
6. Follow any additional prompts to complete the setup.
Apple Mail (iPhone)
To add your emails to the Apple Mail app on an iPhone:
1. Open the Settings app on your iPhone
2. Scroll down and tap Mail
3. Tap Accounts
4. Tap Add Account
5. Select Google from the list
6. Enter your full email address (as provided in the previous email) and tap Next
7. Enter your password and tap Next
8. If prompted, complete any 2-step verification
9. Choose what you’d like to sync (Mail, Contacts, Calendars, Notes)
10. Tap Save
Native Email App (Android)
Note: Steps may vary slightly depending on the phone manufacturer (Samsung, Pixel, etc.).
1. Open the Email or Gmail app
2. Tap the menu icon (three lines) > Settings > Add Account
3. Select Google
4. Enter your full email address and tap Next
5. Enter your password and tap Next
6. Follow any prompts for 2-step verification
7. Accept the terms and configure sync settings as needed
8. Tap Done to complete setup
Microsoft Outlook
To configure your Google Workspace email in Microsoft Outlook:
For Outlook on Windows:
1. Open Outlook
2. Go to “File” > “Add Account.”
3. Enter your email address and click “Connect.”
4. Enter your password when prompted and click “OK.”
5. Follow any additional prompts to complete the setup.
For Outlook on Mac:
1. Open Outlook.
2. Go to “Tools” > “Accounts.”
3. Click the “+” sign and select “New Account.”
4. Enter your email address and click “Continue.”
5. Enter your password and click “Add Account.”
6. Follow any additional prompts to complete the setup.
Mac Mail
To add your Google Workspace email to Mac Mail:
1. Open the Mail app.
2. Click “Mail” in the top menu and select “Add Account.”
3. Choose “Google” and click “Continue.”
4. Enter your Google Workspace email address and click “Next.”
5. Enter your password and click “Next.”
6. Follow any additional prompts, such as granting permissions, to complete the setup.
via Web Browser
How to Log In to Google Workspace Email via Web Browser:
1. Open your preferred browser – Google Chrome is recommended for best performance.
2. Go to Gmail: https://mail.google.com or https://www.google.com/gmail
3. Enter your Google Workspace email address
4. Enter your password
5. Complete 2-Step Verification (if enabled)
6. You may be prompted to enter a verification code sent to your phone or email client
Additional Notes:
IMAP Access: Ensure that IMAP is enabled for your account to allow synchronization across devices. This can be done in your Gmail settings under “Forwarding and POP/IMAP.”
One.com Support
Security Settings: If your organization enforces specific security policies, you may need to install device management profiles or applications, such as the Google Device Policy app, especially on iOS devices.
Two-Factor Authentication: If enabled, you may need to generate an app-specific password or complete additional verification steps during setup.